Yorkshire Moth Recording Scheme

Guidelines for recorders submitting moth records

Moth records should be sent to the VC coordinator for your particular vice-county rather than directly to the county recorders who can be overwhelmed with records at times.  With over 100,000 records submitted per year in various formats, there is considerable work verifying and computerising data.  Splitting the work between the VC recorders saves much time in producing an annual report.  We strongly recommend MapMate (available from MapMate® link) as a simple recording software, as records can be entered quickly and submitted at the click of a button.  Records can, however, be sent in any format, and we would rather have records on the back of an envelope than no records at all!  Details of the VC coordinators are as follows:

Ian Marshall, 19 Ferriby High Road, North Ferriby, East Yorkshire HU14 3LD.
01482 647890, , MapMate CUK cx8

Dr Robert Woods, 19 Thirlby Way, Guisborough. TS14 6GN.
, MapMate CUK 8wx

Mike Couling, High Up, Binns Lane, Holmfirth, HD9 3BJ
01484 685286, , MapMate CUK 6t0

Dr Charles Fletcher, The Forge, Hutton Conyers, Ripon, N Yorks, HG4 5EB.
01765 600586, , MapMate CUK 1w4

VC coordinators may query records from recorders, particularly inexperienced trappers.  Please do not be offended by this.  It is very important that records on the central database are accurate and we are anxious to avoid unverified records of certain difficult species being entered.  If requested, records from MapMate users must be deleted by the originator.  Many species in the county are common and easy to identify, but many can only be identified by genitalia examination.  Between these two extremes are moths whose identification can be tricky, and records from experienced observers may be accepted more easily than those from the new moth trapper. 

In the species accounts, it shows the level of record required for each species of macro moth in Yorkshire and gives an indication which records are likely to be queried.  The number following each moth is explained below.

Grade 1. These are moths which are widespread and common in Yorkshire.  They will be easily identifiable by inexperienced observers.  Records are unlikely to be queried.

Grade 2. Moths of a more restricted distribution or identification may be difficult due to some confusion species.  Most observers will have little trouble with these and again records are unlikely to be queried unless they fall outside the species' normal habitat or flight time.

Grade 3. Moths which may be much harder to identify or which may be very local in the county.  Rare moths which may be confused with commoner species.  Many pugs fall into this category.  Records from inexperienced recorders will be queried.  A photograph or a voucher specimen is useful.

Grade 4. Rarities where there are very few Yorkshire records.  A good quality photograph or a voucher specimen is mandatory unless the observer is very familiar with the species.

Grade G. Genitalia examination is mandatory to exclude related species.  Refer to Aggregate Species.

v4, C H Fletcher, Nov 2007